Give a staff member Payroll & HR access

Turn on Payroll & HR access on an office employee so they can run Time clock & payroll: shifts, pay periods, payroll files, contractor invoices and pay history.

Turn it on

  1. Sign in as the fleet owner. In the sidebar, open Employee Management > Employees.
  2. Find the person and click the pencil icon (Edit employee).
  3. Open the Employment tab.
  4. Turn on Payroll & HR access.
  5. Click Save. On their next page load they see a Payroll & HR section in the sidebar with Time clock & payroll and Timesheets.
  6. To take it away, turn the switch off and save. It stops working on their next click.
Employees

What it opens

Time clock & payroll with all its tabs: the Payroll tab (check, fix and approve shifts, change the company on shifts, approve or reopen a pay period, payroll downloads, contractor invoices and Dayforce files), Work locations, Settings and Payroll settings.

Timesheets: edit and approve single shifts.

Pay & tax and Pay history for every driver and employee, in the side panel that opens when they click a name on the Payroll tab. There they can fix a pay rate with Correct a change and save Pay & tax details.

Driver profiles stay a Safety/Compliance Access page. A staff member with both switches can also change a driver's hourly rate from the driver's profile.

What it does not open

Their own pay: they cannot edit, approve or move their own shifts, change their own pay, or change their own Pay & tax or Dayforce setup (they see it read only). The fleet owner does these.

Only the fleet owner can correct a driver type entry in Pay history, and only the fleet owner turns this switch on or off.

It does not give access to driver documents, safety tools or managing employees. For those, see the guide on Safety/Compliance Access.

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What you can open depends on your role and your fleet’s settings. A guide never gives access to another person’s documents.

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FAQs

For Employers & Carriers

DriverPass is a driver verification and compliance management platform built to help carriers streamline hiring, onboarding, and fleet compliance, all in one place.
We save you time and money by automating driver onboarding, licence & document tracking, and compliance monitoring, so you can focus on moving freight.
Any fleet size, from 5 to 500+ drivers. We work with local, regional, and long-haul fleets, including carriers in the U.S. and Canada.
Yes. You can add dispatchers, HR, compliance officers, or managers, each with customized permissions.

For Drivers

DriverPass lets you manage all your documents, certifications, and records in one spot. Stay organized and job-ready at all times.
No. DriverPass is free for drivers.
Your profile and the documents you upload are saved in your DriverPass account, not only on your phone. Sign in from any phone or computer to see them. If you can't sign in, tap Forgot password? on the sign-in page. If you lose a paper document, upload a photo of the replacement when you have it.
Yes. You'll get automatic alerts when documents are about to expire and can upload renewals directly from your phone.

For Shippers

Not as a report. Shippers use Secure Trip in DriverPass to follow their own loads. For a carrier's compliance documents, ask the carrier directly.

Compliance & Safety

We track license classes, medical cards, background checks, training completion, and more. You'll get alerts before anything expires.
DriverPass helps you keep the records. It stores driver files such as licences with their expiry dates, shows what is missing or expired, and sends reminders before a licence or document expires. Your fleet is still responsible for meeting DOT, FMCSA and provincial rules, and DriverPass does not give legal advice.
No problem. DriverPass lets you assign different compliance checklists by driver type so nothing falls through the cracks.
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