Keep equipment registration and inspection files up to date

Attach the right file and its real expiry date to the right unit.

Add or replace a file

  1. In the sidebar, open Equipment, then Power Units or Trailers. Check the unit's number, plate and VIN.
  2. Click the Edit (pencil) button on the unit.
  3. Under Registration Document or Inspection Document, choose the file and enter its expiry date. Uploading a new file replaces the old one.
  4. For anything else, under Additional Documents click Add Document, then give it a clear name and expiry date.
  5. Click Update Power Unit (or Update Trailer).
Power Units Trailers

Check what was saved

Each unit shows a chip per file, such as Registration and Safety. If a registration or inspection file is missing, you can click its chip to upload it straight from the list.

Click Docs on the unit to open its files and check every page. A registration, an inspection report and a repair invoice prove different things, so file each one as what it is.

If someone cannot open a file

Equipment files are only for your fleet's signed-in users with equipment access. Check the person's access rather than posting the file somewhere public. An expiry date in DriverPass is a reminder, not a safety check of the vehicle.

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What you can open depends on your role and your fleet’s settings. A guide never gives access to another person’s documents.

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FAQs

For Employers & Carriers

DriverPass is a driver verification and compliance management platform built to help carriers streamline hiring, onboarding, and fleet compliance, all in one place.
We save you time and money by automating driver onboarding, licence & document tracking, and compliance monitoring, so you can focus on moving freight.
Any fleet size, from 5 to 500+ drivers. We work with local, regional, and long-haul fleets, including carriers in the U.S. and Canada.
Yes. You can add dispatchers, HR, compliance officers, or managers, each with customized permissions.

For Drivers

DriverPass lets you manage all your documents, certifications, and records in one spot. Stay organized and job-ready at all times.
No. DriverPass is free for drivers.
Your profile and the documents you upload are saved in your DriverPass account, not only on your phone. Sign in from any phone or computer to see them. If you can't sign in, tap Forgot password? on the sign-in page. If you lose a paper document, upload a photo of the replacement when you have it.
Yes. You'll get automatic alerts when documents are about to expire and can upload renewals directly from your phone.

For Shippers

Not as a report. Shippers use Secure Trip in DriverPass to follow their own loads. For a carrier's compliance documents, ask the carrier directly.

Compliance & Safety

We track license classes, medical cards, background checks, training completion, and more. You'll get alerts before anything expires.
DriverPass helps you keep the records. It stores driver files such as licences with their expiry dates, shows what is missing or expired, and sends reminders before a licence or document expires. Your fleet is still responsible for meeting DOT, FMCSA and provincial rules, and DriverPass does not give legal advice.
No problem. DriverPass lets you assign different compliance checklists by driver type so nothing falls through the cracks.
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